Overview
An independent consultancy engagement with a UK early years education provider yielded a digital scheduling platform. The solution combined a Flutter mobile app, a .NET API hosted on Azure, and AI driven auto-scheduling to protect EYFS compliance while reducing manual workload and enabling staff self-service, plus a marketing website to support the client’s digital presence.
Problem
Management teams faced significant inefficiencies: rotas were created manually to meet EYFS staffing ratios, requiring several days of effort each month. Absences for sickness and holidays demanded frequent adjustments, which were time-consuming and risked non-compliance. The sector’s complexity—specific ratios by room and age group—made rule-based scheduling essential. Security and data protection for sensitive child and staff data were non-negotiable, and the solution had to align with Apple and Android platform guidelines.
Solution
We delivered a Flutter mobile app for staff to manage availability, sickness and holiday requests; AI-driven scheduling algorithms to allocate staff against child bookings; workflows for holiday approval and automatic rota adjustments; a .NET API in Azure for scalability, reliability and secure data handling; and a marketing website to support the client’s digital presence.
Impact
The platform reduced management time spent on scheduling by several days per month; delivered EYFS compliance through AI-driven scheduling; improved staff satisfaction with mobile self-service for sickness and leave; and enabled real-time rota adjustments to maintain operational continuity during disruptions.
Highlights
- AI-driven scheduling aligned to EYFS ratios across rooms and age groups
- Staff self-service app for sickness and leave requests
- Real-time rota adjustments for operational continuity
- Secure, scalable .NET API on Azure with compliant data handling
Stack & Approach
Delivery was conducted as an independent consultancy engagement. The tech stack comprised Flutter for the mobile client, a .NET API hosted on Azure, AI scheduling for optimisation, and accompanying web development for the marketing website. Our approach focused on privacy by design, robust data protection, and adherence to EYFS guidelines, while ensuring alignment with Apple and Android best practices.
.svg)
